How to Download Outlook 2016 for Free
Outlook is one of the most popular and versatile email and calendar applications in the world. It allows you to send and receive emails, manage your contacts, schedule appointments and meetings, and organize your tasks. But how can you get Outlook 2016 for free? Is it possible to download and install it on your computer without paying anything? In this article, we will answer these questions and show you three different ways to use Outlook 2016 for free.
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What is Outlook 2016?
Outlook 2016 is a desktop program that is part of Microsoft Office 2016 suite. It is designed for both personal and professional use. It works with various email accounts, such as Gmail, Yahoo Mail, Hotmail, or Exchange. It also integrates with other Microsoft products, such as OneDrive, Skype, or Teams.
Features of Outlook 2016
Some of the features that make Outlook 2016 stand out are:
Email management: You can easily compose, send, receive, and organize your emails with Outlook 2016. You can also use features like Focused Inbox, Junk Email Filter, Bcc (blind carbon copy), Spellcheck, Email Signatures, and more.
Calendar management: You can keep track of your appointments and events with Outlook 2016. You can also create and join online meetings with Skype or Teams integration. You can also share your calendar with others and view multiple calendars at once.
Contact management: You can store information about your contacts with Outlook 2016. You can also see details about them when you hover over their name or email address. You can also create groups and distribution lists to send emails to multiple people at once.
Task management: You can create and prioritize your tasks with Outlook 2016. You can also sync them with Microsoft To Do app or other third-party apps. You can also assign tasks to others and track their progress.
Search function: You can quickly find messages, contacts, or documents with Outlook 2016. You can also use advanced filters and operators to narrow down your search results.
Benefits of Outlook 2016
Some of the benefits that you can enjoy with Outlook 2016 are:
Offline access: You can access your emails, calendar, contacts, and tasks even when you are not connected to the internet. You can also work on them offline and sync them when you go online.
Customization: You can customize your Outlook 2016 according to your preferences and needs. You can change the layout, theme, font, color, and more. You can also add or remove toolbars, buttons, and commands.
Security: You can protect your Outlook 2016 with a password and encryption. You can also use features like S/MIME (Secure/Multipurpose Internet Mail Extensions) or IRM (Information Rights Management) to secure your emails and attachments.
Add-ins: You can enhance your Outlook 2016 with various add-ins that are available in the Microsoft Store or online. You can also create your own add-ins using the Office JavaScript API.
How to Get Outlook 2016 for Free
If you want to use Outlook 2016 for free, you have three options:
Use Outlook on the web
Use Outlook.com
Use Microsoft 365 subscription or Office 2016 suite
Let's look at each option in detail.
Option 1: Use Outlook on the web
Outlook on the web is a web-based version of Outlook that you can access from any browser. It has most of the features and functions of Outlook 2016, but with some limitations and differences.
Steps to access Outlook on the web
To access Outlook on the web, you need to have an email account that is supported by Microsoft, such as Exchange, Office 365, or Outlook.com. Then, follow these steps:
Go to
Sign in with your email address and password
You will see your inbox and other folders on the left pane, and your messages on the right pane
You can switch between email, calendar, contacts, and tasks by clicking on the icons at the bottom left corner
You can also access other Microsoft apps and services by clicking on the app launcher at the top left corner
Pros and cons of Outlook on the web
Some of the pros of using Outlook on the web are:
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No installation required: You don't need to download or install anything on your computer. You just need a browser and an internet connection.
Cross-platform compatibility: You can use Outlook on the web on any device and operating system, such as Windows, Mac, Linux, Android, or iOS.
Automatic updates: You don't need to worry about updating your Outlook on the web. It will always have the latest features and security patches from Microsoft.
Some of the cons of using Outlook on the web are:
Limited functionality: You may not be able to use some of the features and functions that are available in Outlook 2016 desktop program, such as offline access, customization, security, or add-ins.
Dependent on internet connection: You may experience slow performance or interruptions if your internet connection is unstable or slow.
Potential privacy issues: You may not have full control over your data and privacy when you use Outlook on the web. Your data may be stored on Microsoft servers or third-party servers that may not be secure or compliant with your local laws.
Option 2: Use Outlook.com
Outlook.com is a free email service from Microsoft that is similar to Gmail or Yahoo Mail. It also has some features and functions of Outlook 2016 desktop program, but with more limitations and differences.
Steps to sign up for Outlook.com
To sign up for Outlook.com, you need to have a Microsoft account or create one. Then, follow these steps:
Go to
If you already have a Microsoft account, sign in with your email address and password
If you don't have a Microsoft account, click on "Create one" and follow the instructions to create a new email address and password
You will see your inbox and other folders on the left pane, and your messages on the right pane
You can switch between email, calendar, contacts, and tasks by clicking on the icons at the bottom left corner
You can also access other Microsoft apps and services by clicking on the app launcher at the top left corner
Pros and cons of Outlook.com
Some of the pros of using Outlook.com are:
Free and easy to use: You don't need to pay anything or install anything to use Outlook.com. You just need a Microsoft account and a browser.
Large storage space: You can store up to 15 GB of emails and attachments for free with Outlook.com. You can also get more storage space by upgrading to Microsoft 365 subscription.
Spam and virus protection: You can protect your Outlook.com from spam and viruses with features like SmartScreen Filter, Safe Senders List, and Sweep.
Some of the cons of using Outlook.com are:
Limited functionality: You may not be able to use some of the features and functions that are available in Outlook 2016 desktop program, such as offline access, customization, security, or add-ins.
Dependent on internet connection: You may experience slow performance or interruptions if your internet connection is unstable or slow.
Potential privacy issues: You may not have full control over your data and privacy when you use Outlook.com. Your data may be stored on Microsoft servers or third-party servers that may not be secure or compliant with your local laws.
Option 3: Use Microsoft 365 subscription or Office 2016 suite
The third option to use Outlook 2016 for free is to use a Microsoft 365 subscription or Office 2016 suite. These are paid products that include Outlook 2016 desktop program along with other Microsoft Office programs, such as Word, Excel, PowerPoint, and more. However, you can get them for free for a limited time by using a trial version or a student/teacher discount.
Steps to install Outlook 2016 on your PC or Mac
To install Outlook 2016 on your PC or Mac, you need to have a Microsoft 365 subscription or Office 2016 suite. Then, follow these steps:
Go to if you are a student or teacher who can get Microsoft 365 for free
Sign in with your Microsoft account or create one if you don't have one
Select the plan or product that suits your needs and click on "Install"
Follow the instructions to download and run the setup file on your computer
You will see a welcome screen and a progress bar as the installation proceeds
When the installation is complete, you can launch Outlook 2016 from the Start menu on Windows or the Applications folder on Mac
Pros and cons of Outlook 2016 desktop program
Some of the pros of using Outlook 2016 desktop program are:
Full functionality: You can use all the features and functions that are available in Outlook 2016 desktop program, such as offline access, customization, security, or add-ins.
Better performance: You can enjoy faster and smoother performance with Outlook 2016 desktop program than with Outlook on the web or Outlook.com.
Better integration: You can integrate your Outlook 2016 desktop program with other Microsoft Office programs, such as Word, Excel, PowerPoint, and more.
Some of the cons of using Outlook 2016 desktop program are:
Paid product: You need to pay for a Microsoft 365 subscription or Office 2016 suite to use Outlook 2016 desktop program. The trial version or student/teacher discount may expire after a certain period of time.
Installation required: You need to download and install Outlook 2016 desktop program on your computer. You may need to update it regularly to get the latest features and security patches from Microsoft.
Limited compatibility: You may not be able to use Outlook 2016 desktop program on some devices or operating systems, such as Linux, Android, or iOS.
Conclusion
Outlook 2016 is a powerful and versatile email and calendar application that can help you manage your personal and professional communication and organization. However, it is not free to use. You have three options to use Outlook 2016 for free: Outlook on the web, Outlook.com, or Microsoft 365 subscription or Office 2016 suite. Each option has its own pros and cons, so you need to choose the one that suits your needs and preferences best.
Summary of main points
In this article, we have covered the following points:
What is Outlook 2016 and what are its features and benefits
How to use Outlook on the web for free and what are its pros and cons
How to use Outlook.com for free and what are its pros and cons
How to use Microsoft 365 subscription or Office 2016 suite for free and what are its pros and cons
Call to action
If you want to try Outlook 2016 for free, you can click on the links below to access Outlook on the web, Outlook.com, or Microsoft 365 trial version. You can also check out our other articles on how to use Outlook 2016 effectively and efficiently.
FAQs
Here are some of the frequently asked questions about Outlook 2016:
Q: How do I sync my Outlook 2016 with my phone or tablet?
A: You can sync your Outlook 2016 with your phone or tablet by using the Outlook app or the native email app on your device. You need to add your email account and enable sync settings on both your computer and your device.
Q: How do I backup my Outlook 2016 data?
A: You can backup your Outlook 2016 data by exporting it to a PST (Personal Storage Table) file or an OST (Offline Storage Table) file. You can also use a third-party backup software or service to backup your data automatically.
Q: How do I recover my Outlook 2016 password?
A: You can recover your Outlook 2016 password by using the password reset link or the security questions that you set up when you created your email account. You can also contact your email provider or administrator for assistance.
Q: How do I fix Outlook 2016 errors or problems?
A: You can fix Outlook 2016 errors or problems by using the built-in troubleshooter or repair tool in Outlook 2016. You can also update your Outlook 2016, run it in safe mode, disable add-ins, scan for viruses, or reinstall it.
Q: How do I customize my Outlook 2016 settings?
A: You can customize your Outlook 2016 settings by going to the File tab and clicking on Options. You can change various settings, such as general, mail, calendar, contacts, tasks, search, language, ease of access, advanced, and more.
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